IRON COUNTY COMMISSION MEETING
August 13, 2007
Minutes of the Iron County Commission meeting convened at 9:00 a.m. August 13, 2007 in Commission Chambers at the Iron County Courthouse, Parowan, Utah.
Officers in attendance included:
Wayne A. Smith Commission Chairman
Lois L. Bulloch Commissioner
Alma L. Adams Commissioner
Scott F. Garrett County Attorney
David I. Yardley County Clerk
SYNOPSIS :
AGREEMENTS FOR SPECIAL ELECTIONS APPROVAL
APPROVAL OF WARRANTS & ADJOURN
DISCUSSION ON PAROWAN SENIOR CENTER
FINAL PLAT APPROVAL THE PARKS AT DEER HOLLOW SUBDIVISION PHASE 1
FINAL PLAT THREE PEAKS INDUSTRIAL PARK PHASE 1
IRON COUNTY MOBILE RESPONSE TEAM
MUNICIPAL SERVICE TAX COMMENTS
ORDINANCE 2007-9
PAROWAN VALLEY CRUSHED AGGREGATE BID OPENING
PREDATOR CONTROL CONTRACT AMENDMENT APPROVAL
PROPERTY TAX EXEMPTION RATES AND SPECIAL ABATEMENTS
ROCK MATERIAL FROM LANDFILL AREA
SOUTHWEST PUBLIC HEALTH MEMORANDUM OF AGREEMENT
Those assembled were led in the pledge of allegiance by Cal Kahler.
Lois Bulloch reported on the Rural Summit at SUU. She discussed a Mapserv demonstration. At this time, Iron County does not have the parcel information in this system by choice of the former Commission. She questioned whether Iron County wants to take another look at this system and determine if we want to join and participate.
Lois also discussed a lease agreement with Cedar City Chamber of Commerce for space in the Visitor Center. The matter was referred to the County Attorney’s Office to draft an agreement for presentation to the Chamber of Commerce and County Commission for approval.
Alma Adams reported that after reviewing the “pay to stay” program for inmates at the jail, it has been determined that the County can manage the billing system internally. The Jail and Sheriff’s office staff will manage the system.
Alma also discussed a concern from the Fire Chiefs regarding fire protection in the Industrial area near Iron Springs. Chief Irons was especially concerned with LOVES petroleum storage facilities storing gasoline in their tanks. The Commission discussed the concern with Chad Nay who stated that gasoline was an approved use within their conditional use permit.
Cal Kahler reported on water meetings he attended in Enoch and Enterprise along with a meeting of the CICWCD. He stated that the plan proposed by the water users in the Escalante valley seemed to be a viable use plan that was added to the mix proposed by the State Engineer.
Ron Johnson, Ambulance Director, discussed State Administrative Rules regarding emergency services at mass gatherings. The rules are explained in R-392-400 of the State Administrative Rules. Ron was concerned that mass gatherings such as rock crawls, outdoor concerts, and vehicle races were ignoring these rules. The concern was raised earlier this summer when a young girl from Las Vegas was killed and several other serious injuries occurred at a moto cross track west of Cedar City. The matter was referred to Ron and the County Attorney to draft a County policy in compliance with State guidelines.
MUNICIPAL SERVICE TAX COMMENTS :
Robert and Carolyn Everett requested time to read a statement regarding the implementation of the Municipal Service Tax on County residents. They were opposed to Water Conservancy tax and the School tax. The Commission explained that these are separate government agencies and the County does not control their tax rates. The Commission further explained that the tax would not go into effect until 2008 and would cover only County municipal services such as fire, police, building inspection, and road maintenance as needed. Solid waste and sewer service is billed through a fee system and is already managed by Iron County Special Service District # 1
IRON COUNTY MOBILE RESPONSE TEAM :
Clint Kelly appeared before the Commission to discuss funding of a Mobile Response Team Supervisor. He explained that grant funding shortfalls will be made up from donations and fund raising activities.
The Commission explained several concerns including insurance coverage for volunteers, coverage at the incident scene and most importantly, interlocal agreements with municipalities to operate in their jurisdictions. The Commission requested that Mr. Kelly get on the agenda of the local Coordinating Council to make a presentation and to get their approval. The matter was tabled without further action.
DISCUSSION ON PAROWAN SENIOR CENTER :
Alma Adams discussed negotiations with Parowan City regarding sewer line costs to connect the area near the proposed Senior Citizen Center in Parowan. Cost estimates now are $40,000 to connect to the 100 West line. Parowan City proposes that the County fund ½ of the line at $20,000. The City has also agreed to waive building and impact fees for the building. The additional funding needed for construction of the building may be gained from Rural Development Agency which has funds available for such projects.
PROPERTY TAX EXEMPTION RATES AND SPECIAL ABATEMENTS :
Christene Keene presented for approval Property Tax Exemption rates for Circuit Breaker and County Indigent authorization rates. Circuit Breaker is set by the State and the County typically uses the same rates for exemptions. Alma Adams made a motion to approve the exemption tax rates as presented. Second by Lois Bulloch. Voting: Wayne Smith, Aye; Lois Bulloch, Aye; Alma Adams, Aye.
Christene also presented for approval an exemption request from the Seventh Day Adventist Church for property in Enoch purchased from the Jehovah Witness Church. Lois Bulloch made a motion to approve the exemption request. Second by Alma Adams. Voting: Wayne Smith, Aye; Lois Bulloch, Aye; Alma Adams, Aye.
FINAL PLAT THREE PEAKS INDUSTRIAL PARK PHASE 1 :
Kim Bell and John Snyder of K. T. Investments requested approval of the final plat of Three Peaks Industrial Park Subdivision Phase 1 located within Section 11, T36S, R12W. Chad Nay reviewed the plan with the Commission explaining that the subdivision consists of four lots. Chad reported on concerns with the water source and water quality for the project. The developers have not provided adequate information regarding flows and storage as required for fire flows. Chad also requested developers to provide a document stating that the subdivision will be connected to the CICWCD system as it becomes available.
The Commission requested that Chad Nay draft a letter stating all deficiencies needing correction prior to Planning approval. The matter was tabled to allow the deficiencies to be corrected.
ROCK MATERIAL FROM LANDFILL AREA :
Kit Wareham, Cedar City Engineer, met with the Commission to request that rock material at the Landfill be available for use as rip rap material in lining Coal Creek flood channel. He explained that Cedar City has enough material stockpiled to complete the first phase from the main street to I-15. Additional material may be needed to complete future phases.
The Commission explained that they were not willing to sell County material at this time until County flood control projects are surveyed and needs assessed.
Colette Eppley discussed issues with overtime for part time Bailiff’s assigned to the Court buildings. She reported that some regularly work in excess of the 32 hours authorized as part time employees. Sheriff Mark Gower responded that this will be corrected and that Bailiff’s will not be allowed to work over time hours.
Colette Eppley requested clarification on appointments to the Accident Review Board. The Commission reaffirmed the names of Colette Eppley, David Yardley, Eugene Adams, Kevin Thurman, Neil Forsyth, Rick Evans, and Ron Johnson as members of the accident review board on a motion by Alma Adams. Second by Lois Bulloch. Voting: Wayne Smith, Aye; Lois Bulloch, Aye; Alma Adams, Aye.
PAROWAN VALLEY CRUSHED AGGREGATE BID OPENING :
Bids were opened for crushing gravel at the Iron County, Parowan gravel pit. Two bids were received with the following results:
JP Excavating bid $12.10 per ton for a total of $151,250.
Quality Crushing bid $4.80 per ton for a total of $60,000.
Lois Bulloch made a motion to accept the apparent low bid of Quality Crushing dependant upon review of bid documents to verify compliance with specifications. Second by Alma Adams. Voting: Wayne Smith, Aye; Lois Bulloch, Aye; Alma Adams, Aye.
Mark Gower and Brett Allred met with the Commission to request approval to repair the parking lot at the Jail. They explained the project and presented one estimate from Western Rock for $7,949. The Commission tabled action on the matter with a request that additional cost estimates from competing companies be explored.
FINAL PLAT APPROVAL THE PARKS AT DEER HOLLOW SUBDIVISION PHASE 1:
The final plat of The Parks at Deer Hollow Phase #1 was called for final approval. Chad Nay reported that all recommendations and requirements for approval have been met. The Planning Commission has recommended approval with a variance for utility easements. Chad also recommended that the development agreement be re recorded with all exhibits mentioned in the document included.
Lois Bulloch made a motion to approve The Parks at Deer Hollow Phase 1 subdivision as recommended with the variance for utility easements and to authorize the development agreement to be re filed in the Recorders Office. Second by Alma Adams. Voting: Wayne Smith, Aye; Lois Bulloch, Aye; Alma Adams, Aye.
Charlie Morris met with the Commission to discuss the draft Ordinance 2007.9 which establishes regulations pertaining to the use of Iron County parks and recreation areas especially Three Peaks. After reviewing the document, the Commission determined that the Bureau of Land Management has not had an opportunity for input. The matter was tabled to allow time for BLM review and recommendations.AGREEMENTS FOR SPECIAL ELECTIONS APPROVAL :
David Yardley presented two agreements for approval between the State and Iron County for funding the November 2006 School Voucher special election and the 2007 Presidential Primary to be conducted in February. The State will fund the school voucher election in conjunction with municipal elections. The municipalities will fund the additional cost above State funding. The Presidential Primary will be fully funded from the State grant.
Lois Bulloch made a motion to approve the agreements and authorize the Chair to sign. Second by Alma Adams. Voting: Wayne Smith, Aye; Lois Bulloch, Aye; Alma Adams, Aye.
PREDATOR CONTROL CONTRACT AMENDMENT APPROVAL :
An amendment to the Predator Control Contract which will provide funding for 2007-2008 was approved on a motion by Alma Adams. Second by Lois Bulloch. Voting: Wayne Smith, Aye; Lois Bulloch, Aye; Alma Adams, Aye.
The Commission discussed participation in the 2007 Iron County Fair Parade to be held on Labor Day. It was determined that a vehicle will be used with a portion of the elected officials walking and passing candy to spectators. David Yardley was asked to order some appropriate candy.
SOUTHWEST PUBLIC HEALTH MEMORANDUM OF AGREEMENT :
Kevin Thurman reviewed two memorandum of agreement regarding strategic stockpile of medicines in case of a widespread epidemic. He explained that the vaccinations will be made available to all citizens within Iron County at pre determined locations including hospitals and clinics, schools, and churches. There is not a priority for County employees in receiving this service.
Lois Bulloch made a motion to approve the agreements subject to minor revision and approval of the County Attorney. Second by Alma Adams. Voting: Wayne Smith, Aye; Lois Bulloch, Aye; Alma Adams, Aye.
The Commission reported that the State Court Administrator for Justice Courts represented by Rick Schwermer has requested that the Iron County Justice Court switch to CORIS software system used by all State Courts. The State will provide data conversion and support. Judge Miller and Chief Clerk Johanna Lambeth have requested that they be allowed to convert to the CORIS system. The Commission has agreed and the State will start installing the software as soon as possible.
The Commission discussed the purchase of prairie dog habitat from SITLA. A 200 acre parcel has been identified and the process started for the purchase. The DWR has submitted a letter requesting several stipulations in approving the purchase including development of suitable habitat, a conservation easement executed by a State or Federal agency and financial guarantees for future maintenance of the site. No action was needed at this time.
The Commission also discussed an extension of a road between Nichols Landing and Saddleback Subdivision. The road would require the take of three prairie dogs on approximately one acre. Lois Bulloch made a motion to authorize the developers to purchase three prairie dogs from the SITLA bank dogs for $2,000 each. Second by Alma Adams. Voting: Wayne Smith, Aye; Lois Bulloch, Aye; Alma Adams, Aye.
Alan Wade met with the Commission to discuss equipment needs at the Landfill. He explained that the water truck broke an oil line while hauling water to a fire in the C & D pit. As soon as it was noticed, the vehicle was shut down and repaired, however it has sustained major engine damage. It would be cheaper to buy another truck than to repair this one. The Commission explained that the Road Department has a surplus truck that could be transferred. A second dump truck is available at State Surplus. Alan was authorized to examine the State truck and purchase it as long as it is within his budget.
APPROVAL OF WARRANTS & ADJOURN :
After the bills were reviewed and approved or rejected, the meeting was adjourned at 4:30 p.m. on a motion by Alma Adams. Second was by Lois Bulloch. Voting: Wayne Smith, Aye; Lois Bulloch, Aye; Alma Adams, Aye.
Signed: Wayne A. Smith, Chairman
Attest: David I. Yardley
County Clerk