Minutes of the Iron County Commission Meeting held February 12, 1996, in Commission Chambers at the Iron County Courthouse, Parowan, Utah.

Officers in attendance included:

Robert L. Gardner Commission Chairman

Roy P. Urie Commissioner

Thomas B. Cardon Commissioner

David I. Yardley County Clerk

Absent:

Justin Wayment Assist. County Attorney

SYNOPSIS :

CDBG Grant - Ambulance

Woods Ranch - Pickup

Frisco Peak TV

Plat Map Bids

Circle 4 Farms

Lease - South West Public Health

Board Appointments - Mountain View SID - Chcuk Milby, Erich Bruckner, Bob Elkins

Council on Aging - Leis Dalton, Frances Gaylen, Carma Hulet

Personnel - Council on Aging - Iris Dalton

Summit SSD Hearing

LaRee Garfield

Road Right-of-Way - Utah International

Personnel

Community service Project - Ambulance

Corrections - Computer

Personnel Grievance

Personnel Training

Zone Change - Kelly Blackburn

MINUTES :

Minutes of the Iron County Commission Meeting held January 22, 1996, were approved as amended on a motion by Roy Urie, second by Tom Cardon with Robert Gardner voting in favor.

COMMISSION REPORTS :

Roy Urie reported that a hearing had been scheduled by the Department of Transportation on an improvement project on Airport Road in Cedar City. The hearing is scheduled for February 22, 1996, from six to 8:00 P.M. in the Cedar City Council chambers.

CDBG GRANT - AMBULANCE GARAGE. Commissioner Urie also reported that the County needed to write a letter to the State CDBG Coordinator informing her that Iron County will make up the difference in cost between the $150,000.00 CDBG grant allocation and the estimated cost of completion of the garage which is approximately $240,000.00. David Yardley was asked to draft a letter to Sheila Peterson, the Coordinator, stating that Iron County will cover the additional costs of completion of the Ambulance Garage.

WOODS RANCH PICKUP. Commissioner Urie discussed trading the pickup currently used by the Woods Ranch caretaker for a pickup used by the Road Department. The old Woods Ranch pickup would be traded to a local mechanic in exchange for body work to be done on the road pickup.

Commissioner Gardner reported on progress with the State School Trust Land in transferring property at the Beryl dropbox site to the County. David Yardley was asked to prepare a list of surplus properties that the County currently owns and forward the list to the land manager for the School Trust Lands.

FRISCO PEAK TV. Commissioner Urie outlined a proposal to reallocate the costs of the electrical service to Frisco Peak. A new customer has located on Frisco Peak and therefore it will reduce the County's obligation to repay the costs of the power line. Utah Power & Light will submit a new repayment schedule.

PLAT MAP BIDS :

Bids for the purchase of 1995 plat maps were opened. Three bids were received for two sets of maps. The high bid was First American Title Company for $1,150.00, the next high bid was submitted by Southern Utah Title Company for $1,101.00; the third bid was from Coldwell Banker - Corry Realty for $1,001.00. After reviewing the bids, Tom Cardon made a motion to approve the two highest bids with the highest bid receiving their choice of the two sets available. Second was by Roy Urie with Robert Gardner voting in favor.

CIRCLE 4 FARMS :

Commissioner Cardon reported that another meeting should be scheduled with Circle 4 Farms and the Beaver County Commission to review progress with the development. They would like to request that Rob Adams, representing Circle 4 Farms, meet with the Commissioners to discuss concerns with progress on the project. Commissioner Cardon will set up a meeting with Mr. Adams and the Beaver County Commission.

FIDDLERS CANYON LEASE :

Commissioner Urie made a motion to approve the lease of Fiddlers Canyon office space to Southwest Public Health. Second was by Tom Cardon with Robert Gardner voting in favor and signing the agreement.

BOARD APPOINTMENTS :

MOUNTAIN VIEW SPECIAL IMPROVEMENT DISTRICT. The Commission confirmed the appointment of Chuck Milby, Erich W. Bruckner and Bob Elkin as the Board of Directors of the Mountain View Special Service District. The Board will choose their own chairman. The motion was by Roy Urie, second by Tom Cardon with Robert Gardner voting in favor. ,

COUNCIL ON AGING. Commissioner Urie made a motion to appoint Lewis Dalton, Carma Hulet and Frances Gaylen to a three-year term on the Council on Aging. Second was by Tom Cardon with Robert Gardner voting in favor.

COUNCIL ON AGING. The Commission approved the hiring of Iris Dalton as the new outreach worker at the Parowan Senior Citizen Center on a motion by Roy Urie, second by Tom Cardon with Robert Gardner voting in favor.

SUMMIT SPECIAL SERVICE DISTRICT :

The Commission opened a public hearing on the proposal to expand the boundaries of the Summit Special Service District. Steve Burge, the attorney representing the district, presented a proposed resolution annexing the property into the district. He explained to the Commission that after the public hearing, people residing within the District still had 15 days in which to file a written protest and if more than 50% of residents in the district were to protest, the expansion request could not be adopted.

After all comments were heard, none of which were opposed to the annexation, Tom Cardon made a motion to approve the resolution. The motion also authorized the signing of the resolution in 15 days which is after the time to protest has expired. Second was by Roy Urie with Robert Gardner voting in favor.

LaREE GARFIELD :

LaRee Garfield and Jill Dail came before the Commission to report on progress with the University and County Convention Center. It is projected that the Convention Center will be opening in February of 1997. LaRee discussed the need for a full-time assistant which she proposed would be paid one-half from transient room tax funds and one-half from the restaurant tax fund. The Commission expressed concerns with taking a salary from the restaurant tax funds on an ongoing basis and asked LaRee to review other options. LaRee also explained to the Commission that as construction on the convention center building is progressing, that changes have been made and the auditorium and theater will not be completed as in the original plan, however, other Southern Utah University facilities will be made available so that conventions can be held there.

At the present time, one convention has already been scheduled. The National Association of Municipal Clerks will meet at the Convention Center in 1997. Jill Dail is coordinating booking the Convention Center through her office at SUU. She is volunteering her time to the County in booking non-college conventions.

YORK JONES :

York Jones, representing Utah International, brought the Commission a proposal to deed a portion of road right-of-way at Iron Springs to Iron County. The right of way is currently being used as a County road through Utah International property. Tom Cardon made a motion to accept the road right-of-way at Iron Springs. Second was by Roy Urie with Robert Gardner voting in favor.

The Commission also discussed with Mr. Jones, other property that Utah International has that would be available for purchase by the County. Mr. Jones will put together a list of the property that Utah International would be willing to sell.

PERSONNEL - EXECUTIVE SESSION :

Tom Cardon made a motion to convene in an executive session to discuss personnel matters. Second was Roy Urie with Robert Gardner voting in favor. The Commission discussed several items including physical fitness of employees and pending lawsuits. No action was taken by the Commission on these items. However, they were referred to the County Attorneys office for their review and recommendations.

COMMUNITY SERVICE PROJECT - AMBULANCE:

Ron Johnson discussed with the Commission a proposed Babysitter Training Program which the EMT's are proposing to teach two times per year. The purpose of the course would be to teach babysitters CPR and basic first aid. There would be no charge to participate and they would receive a certificate of completion. This matter was also referred to the County Attorneys office to get their approval.

CORRECTION FACILITY COMPUTER :

Jim Stewart and Cole Gifford from the Corrections Facility, Devin Colcut, representing the State, and Doug Wilson, Iron County Data Coordinator, came before the Commission to explain problems they were having with the computer at the Iron County/Utah State Correction Facility. The current system has crashed three times since November 23 and each time it crashes it causes several days of down time. The problem seems to be that a Personal Computer (PC) is being used as a record server and it does not have the capacity to handle the work load of a network computer. It is recommended that a specialized Network Server be installed along with a network hub and a jet direct printer card. Bids have been received: Mountain West was not the low bidder, however, they were the low local bid at $12,500.00 to upgrade the system. The lowest bid was from a mail order firm with no support services.

The cost of the upgrades would be allocated $6,000.00 to the County and $6,500.00 to the State. The Commission approved the purchase of the upgrades provided that the Correction Facility would take the purchase price out of their existing 1996 budget. This was on a motion by Tom Cardon, second by Roy Urie with Robert Gardner voting in favor.

PERSONNEL - EXECUTIVE SESSION :

The Commission in executive session reviewed a grievance filed by corrections officers. After reconvening in open session, Tom Cardon made a motion that the Commission position is that the items discussed in the grievance were the same items discussed at the final budget hearing and no new issues were raised. Also it was noted that the perceived inequities outlined in their grievance were the same in all departments and that all departments and personnel were treated on an equal basis. David Yardley was asked to draft a letter to all correction officers involved in the grievance and explain the Commissions position on this matter. Second was by Roy Urie with Robert Gardner voting in favor.

PERSONNEL TRAINING :

Claire Dalton explained that personnel training had been scheduled for 2:00 P.M. on February 26, 1996 to train department heads and Commissioners in performing personnel merit reviews. All county department heads are to be contacted and requested to be in attendance.

ZONE CHANGE REQUEST :

Kelly Blackburn came before the Commission to request the Commission take action on a request that had been turned down by the Planning Commission. The Planning Commission declined to take action on his request to change a 5-acre parcel from A-20 to C-3. The property is located approximately one mile north of Summit and has no public access. There is no other C-3 zone in the immediate area. After reviewing his request, Roy Urie made A motion to deny the request for a zone change. Second was by Tom Cardon with Robert Gardner voting to deny the request.

After the bills were reviewed and either approved or rejected, the meeting was adjourned.

APPROVED:_________________________

ATTEST:__________________________