Minutes of the Iron County Commission Meeting held January 22, 1996, in Commission Chambers at the Iron County Courthouse, Parowan, Utah

Officers in attendance included:

Robert L. Gardner Commission Chairman

Roy P. Urie Commissioner

Thomas B. Cardon Commissioner

David I. Yardley County Clerk

Justin Wayment Assist. County Attorney

Also present:

Dixie Matheson County Recorder

Merna Mitchell County Treasurer

Ira Schoppmann County Sheriff

Doug Wilson Data Co-ordinator

SNYOPSIS :

Ron Johnson - Emergency Medical Services Board

Bauer Ditch

Tax Matter - SUU Exemption Request

Zone Change - Nita Carter

Roads - Sunset Subdivision

Minor Lot Subdivision - Carrol Tullis

Workforce Deveopment Department

Personnel - Ginger Christensen

- Landfill

- Ivan spencer

Personnel Policy - Part-time Workers

Parowan Dump Station

Resolution 96-2 Cash Flow Borrowing

Extension Service Agreement

Ordinance 135 Amending Sections of Land Management Code

Garryville Townsites

BLM Right-of-Way TV Site in Beryl

Board Appointment - South West Utah Public Health - Russell Anderson

MINUTES :

Minutes from the Commission Meeting held January 22, 1996, were approved as amended on a motion by Roy Urie, seconded by Thomas Cardon with Robert Gardner voting in favor.

ELECTED OFFICIALS REPORT :

Dixie Matheson reported that the County Recorders Association had been informed that a bill is being introduced to the State Legislature which would require title companies to have an in-plant title facility to research land titles. She was concerned that this would force small companies that cannot afford to maintain such an index to leave the business.

The proposal would also limit access to records in County offices for searches. She was concerned that this was not a good idea for rural counties where most of the smaller companies are located. She will keep the Commission informed on progress on this bill

Merna Mitchell discussed with the Commission a tax clearance for property being subdivided. Current Utah Code Sec. 17-27-804 requires that taxes are brought current prior to plats being approved for filing. This clearance has not been obtained in the past and it causes problems in determining the correct amount to be assessed to individual lots on prior taxes. She requested that either the Commission or the Planning and Zoning commission review this clearance prior to their approval.

Doug Wilson reported that Ivan Spencer has been hired as a Geographic Information System (GIS) specialist effective January 2, 1996. He also reported that new computers had been installed in the Clerk's office and in the Building Inspector's office.

Doug also reported that the "FACTS" part of the courthouse computer was slowing down due to the volume of data stored in that section. He said that he was looking to 1997 to upgrade the courthouse computer system. He said he felt this could be accomplished through a lease purchase contract without additional expense to his department due to the increase in costs of maintenance contracts.

Ira Schoppmann reported that over the Christmas holidays, a burglary and arson incident at the Sunshine Truck stop in Summit had occurred and the investigation is continuing. Ira also reported that there was an increasing problem with dogs running at large in the County and he requested that the County explore the option of a part-time dog catcher and a license system for dogs. He said there is no way to trace stray dogs back to their rightful owners. The Commission asked Ira to put together a record of dog problems for their review. Ira also said that it is getting to a point where people are calling 911 to report stray dogs which are causing an overload on that system.

RON JOHNSON :

Commissioner Urie read a letter from Governor Leavitt which stated that Ron Johnson had been appointed to the Emergency Medical Services Board for a 4 year term. The Commission congratulated Mr. Johnson for this appointment and supported him in it.

BAUER FLOOD CONTROL DITCH :

Roy Urie reported that he was going to meet with Bud Bauer to investigate a different route for a flood channel which goes through his property west of Cedar City near the Meadow Ranch Subdivision. The current channel makes two sharp turns which causes problems with erosion. The Commission along with Mr. Bauer would like to relocate the flood channel to a more desirable route.

TAX MATTER :

Tom Cardon made a motion to approve a tax abatement for property purchased by Southern Utah University from the B.H. Hunter Family Limited Partnership. The 1995 tax abated was $362.20. This abatement would become effective January 27, 1995. Second to the motion was by Roy Urie with Robert Gardner voting in favor.

ZONE CHANGE -NITA CARTER :

A proposed zone change in the Quichapa area from an A-20 to R-5 zone was discussed. Nita Carter explained to the Commission that there was adjacent R-5 Zone across the road in Sunset Subdivision. On the parcel she is proposing to change there is already a home built on a previously divided 5 acre parcel. A group of local residents in the area expressed opposition to the zone change. Dianna Peveler said that Sunset Subdivision was originally an illegal subdivision and was adopted as a legal subdivision only after many problems about the time the current zoning ordinance went into effect. Jim McGuire also spoke in opposition to the proposed zone change and asked the county not to perpetuate a problem that had been created several years ago. It was the intention of area residents that this was an agricultural area with 20 acre parcels and zoning should not be changed. Also speaking in opposition were Ann McGuire and Winston Allen. After listening to both sides, Commissioner Urie made a motion to deny the zone change, Commissioner Cardon did not second that motion. Commissioner Gardner relinquished the chair to Commissioner Cardon for this matter and seconded Commissioner Urie's motion. The voting was as follows: Commissioners Urie and Gardner voted to deny the zone change. Commissioner Cardon voted to approve the zone change.

ROAD MATTER :

Dianna Peveler discussed roads in the Sunset Subdivision. These roads were upgraded in 1995 finished with a top coat of mine tailings. The mine tailing appear to be causing some problems with flat tires in the area and she requested the County to correct this problem. Commissioner Gardner explained to Mrs. Peveler that they were aware of the problem, however, with the moisture we have received that the roads have been so dry that the road has not been able to be worked. The matter was referred to the road department and they will correct the problem.

MINOR LOT SUBDIVISION :

Carrol Tullis came before the Commission to request a minor lot subdivision in the Newcastle area. The subdivision would be located along 200 West in Newcastle townsite and would involve two lots. The Planning & Zoning Commission has recommended approval. After reviewing his request, Tom Cardon made a motion to approve the minor lot subdivision as presented, second was by Roy Urie with Robert Gardner voting in favor.

WORKFORCE DEVELOPMENT DEPT. :

John Williams and Roger Halladay came before the Commission to discuss a proposed Workforce Development Department on a State level. This Department would include all state social services along with job service and some county functions under one department. Mr. Williams and Mr. Halladay expressed opposition to the proposal as it is written because of the loss of local control of services and also because it refocuses the direction that the department is going. Instead of job service being able to serve the majority of the population like it does at the present time, it would focus their function on job training and would limit the scope of people they could serve in the future.

Mr. Williams and Mr. Halladay said at the present time in the 5 county area and other rural Associations of Governments, that these programs are coordinated without any undue duplication of services and they felt that the proposed change would not benefit the County's.

EXECUTIVE SESSION -PERSONNEL :

Commissioner Urie made a motion to convene into executive session to discuss personnel items. Second was by Tom Cardon with Robert Gardner voting in favor.

After reconvening in regular session, Tom Cardon made a motion to approve rehiring Ginger Christensen at the Correction facility as a secretary with her former grade and step. A new review date would be given to reflect the time that she has not been employed by the County. Her review date would change from July 1 to September 1. Second was by Roy Urie and Robert Gardner voted in favor.

A request to hire a full-time person at the tourism and convention bureau was also discussed, however, without have a current job description, no action was taken on this item at this time. The Commission requested that LaRee Garfield contact the Salt Lake Convention Bureau and see if they could give her some guidelines on the type and number of personnel that would be required to operate the County Convention and Tourism bureau.

PERSONNEL - LANDFILL :

Roy Urie made a motion to authorize the hiring of the landfill gate attendants as full-time employees at grade 6. Second was by Tom Cardon with Robert Gardner voting in favor.

PERSONNEL POLICY :

Tom Cardon made a motion to amend the personnel policy to provide that part-time personnel be paid on a comparative wage scale with full-time employees performing the same task. Second was by Roy Urie with Robert Gardner voting in favor.

PAROWAN DUMP :

Commissioner Gardner discussed the problems they are having with the Parowan dumpstation and discussed the need to have a gate attendant at the facility to help cut down on the illegal dumping taking place. This will be coordinated with Parowan City Officials. Commission Gardner will follow-up.

CASH FLOW BORROWING :

The County Commission considered Resolution 96-2 authorizing participation in the Utah Association of Counties combined cash flow borrowing program for 1996. A copy of the complete document is attached to the minutes as exhibit "B". Tom Cardon made a motion to approve Resolution 96-2 and to participate in the program as outlined. Second was by Roy Urie with Robert Gardner voting in favor. Commissioner Gardner was authorized to sign the documents on behalf of Iron County.

EXTENSION SERVICE AGREEMENT :

An agreement to participate in the extension education program was approved on a motion by Roy Urie, second by Tom Cardon with Robert Gardner voting in favor and signing the agreement.

ORDINANCE 135 :

Ordinance 135 which amends sections in the land management code was adopted on a motion by Tom Cardon, seconded by Roy Urie with Robert Gardner voting in favor.

A copy is included as Exhibit "A".

GARRYVILLE TOWNSITE :

Commissioner Gardner discussed a problem that has arisen in the Garryville Townsite due to vacating a portion of the plat. In the original vacating document, there was a portion of a road that does not serve any users of the subdivision. If this portion of road is vacated it would not deny access to any landowners. It was also noted that a portion of the roads that are plated to go through the school property were never properly vacated. The Commission determined that they would start the procedure to vacate the roadways and walkways that go through the schoolyard and the one road missed in the previous vacating procedure.

BLM RIGHT-OF-WAY :

Beryl TV Site. Two copies of a proposed agreement for a chain link fence and a TV receiver dish at the Beryl communication site, were reviewed and approved on a motion by Tom Cardon, second by Roy Urie with Robert Gardner voting in favor. Commissioner Urie was authorized to sign the right-of-way agreements in behalf of Iron County.

BOARD APPOINTMENT :

Commissioner Urie made a motion to appoint Russell Anderson to the Southwest Utah Public Health Board for a four year term. Second was by Tom Cardon with Robert Gardner voting in favor.

After the bills were reviewed and either approved or rejected, the meeting was adjourned.

APPROVED:___________________________

ATTEST:_____________________________